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Board Positions

ASCP Board Member Job Descriptions

All ASCP board members are expected to attend all board meetings and participate in conference calls to be set by the President. Additionally, all board members are expected to attend the Annual meeting and serve as ambassadors to sponsors and attendees, ensuring a positive conference experience. All board positions are voluntary and serve without compensation. The registration and room charges for the President at the Annual Meeting are paid by ASCP.

To view a listing of current ASCP board members, Click Here.

President & Chair of the Executive Committee

  • Preside at all executive committee meetings, board meetings, annual meeting and conference calls
  • Provide leadership to the board
  • Appoint Board members nominated by the Advisory Committee
  • Coordinate with Immediate past president and other past presidents, as available, to identify successive president
  • Coordinate with Treasurer and other board members to establish annual budget
  • Set spring board meeting including date, location and agenda.  ASCP pays for meals and room expenses for the board members attending
  • Arrange board conference calls as needed
  • Coordinate with Conference planner board member to ensure annual meeting is within budget
  • Coordinate with Sponsorship board member to ensure sponsorships are within budget
  • Serve as liaison for ASCP to COSC
  • Represent ASCP at COSC winter meeting.  Registration and room charges are paid by ASCP
  • Discuss the benefits of ASCP with COSC members and other Chamber presidents to enhance the membership of ASCP
  • Discuss the ASCP Awards to encourage chambers to participate
  • Serve as liaison for ASCP to COSC
  • Represent ASCP at COSC winter meeting.  Registration and room charges are paid by ASCP
  • Discuss the benefits of ASCP with COSC members and other Chamber presidents to enhance the membership of ASCP
  • Discuss the ASCP Awards to encourage All Organizations to participate

President-Elect

Shall also serve as a member of the Executive Committee

Immediate Past President / Awards Chair

  • Serve as advisor to the President for ASCP business
  • Coordinate with current president and other past presidents to identify candidates for president and prospective board members
  • Shall serve as a member of the Executive Committee
  • Develop annual survey questionnaire
  • Collect and tally annual survey data from ASCP membership
  • Indentify categories and award winners
  • Discuss with ASCP President the results of the survey and determine President’s award winner
  • Post award winners on website at conclusion of annual conference

First Vice President – Agenda Co-Chair

  • Coordinate the annual conference agenda.  Will set agenda topics for annual meeting based on attendee feedback from previous meetings and board input
  • Identify and secure speakers for topics and presentations
  • Coordinate with Conference planner to establish speaker needs regarding AV equipment, room set up and travel accommodations if necessary
  • Coordinate with Conference planner to outline meeting schedule of events
  • Coordinate with COSC to arrange joint meeting times, topics and speakers
  • Coordinate with Sponsorship person to arrange time on agenda for sponsor presentations
  • Coordinate volunteer conference agenda committee to assist with developing the agenda, contacting speakers, etc.
  • Develop , distribute and post conference registration information on website
  • Shall serve as a member of the Executive Committee

Second Vice President – Agenda Co-Chair & Membership Co-Chair

Co-Chair with the First Vice President on the annual Conference agenda and Co-Chair with the Treasurer on membership

  • Coordinate with President to establish new member budget
  • Responsible for identifying new member prospects
  • Coordinate with board and volunteer membership committee to contact new and renewing members as needed to secure membership
  • Coordinate with Treasurer to ensure prompt deposits of payments to ASCP account
  • Coordinate with Communications board member to develop and distribute membership solicitation information
  • Shall serve as a member of the Executive Committee

Treasurer / 2013 Membership Co-Chair

  • Ensure prompt deposits of payments to ASCP account
  • Coordinate with Sponsorship board member to ensure prompt deposits of payments to ASCP account 
  • Coordinate with President to set annual budget 
  • Provide president and board with timely and accurate financial statements
  • Prepare tax and bank documents to ensure organization is in compliance and has available cash as needed at all times
  • Coordinate with President to transition banking information to ensure access to accounts by incoming president
  • Responsible for the safeguarding of all funds received by ASCP and for their proper disbursement.  Such funds shall be kept on deposit in financial institutions and invested in a manner approved by the board
  • Coordinate with web host to maintain up to date website and content
  • Responsible for the annual membership drive of the association, including invoicing and posting primary and secondary member
  • Shall serve as a member of the Executive Committee

Conference Chair

  • Coordinate all logistics with hotel staff at site of annual meeting including identifying meeting space needs, offsite events if needed, and menus
  • Coordinate with President to establish budget for annual meeting
  • Coordinate with sponsorship board member to secure sponsor needs regarding AV equipment, place on meeting agenda, accommodations, collateral shipments to meeting location, display table needs and other needs as necessary
  • Coordinate with Conference Chairs to establish speaker needs regarding AV equipment, room set up and travel accommodations if necessary
  • Coordinate with Conference Chairs  to outline meeting schedule of events
  • Post meeting location and link to hotel on website
  • Coordinate volunteer conference planning committee to assist with the annual conference

Sponsorship Chair

  • Indentify potential sponsors based on input from association members, previous sponsors and board members
  • Contact previous sponsors and sponsorship prospects to secure sponsor commitments prior to spring board meeting
  • Work with confirmed sponsors to secure payment by June 1 prior to annual meeting
  • Coordinate with Treasurer to ensure prompt deposits of payments to ASCP account
  • Coordinate with First Vice President and conference planner to secure sponsor needs regarding AV equipment, place on meeting agenda, accommodations, collateral shipments to meeting location, display table needs and other needs as necessary.
  • Coordinate with President to establish budget for sponsorships
  • Coordinate volunteer sponsorship committee to identify new sponsors and contact previous sponsors
  • Post sponsors on website

Communications/Website

  • Coordinate and transition with Tim Brewer, Indiana Chamber, to Interface with Britt Loyd and Web International, Inc. – New ASCP sponsor & website provider
  • Learn how to Facilitate, update and maintenance of ASCP website
  • Promote member connectivity with blog posts and resource material
  • Integrate blog posts and member connectivity through LinkedIn and other appropriate social media

Member-At–Large / Secretary

Responsible for recording and distributing minutes of all executive committee meetings, board meetings, annual meeting and board conference calls in a timely manner

All Board members will assist with new Membership recruitment and renewals

To view a listing of past ASCP Presidents, Click Here.

Bronze Sponsors
Partners
Council of State Chambers
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